Privacybeleid
Below you will find the privacy and cookie policy of ENTRAS B.V., located at Kanunnik De Deckerstraat 20A, 2800 Mechelen, Belgium, registered with the Belgian Crossroads Bank for Enterprises (KBO) under number 0664.685.075 (hereinafter referred to as “Entras”).
This policy aims to provide information on how Entras processes your Personal Data when you use this website or services of Entras. Additionally, it outlines your rights in this regard and where you can obtain further information.
Entras ensures that the processing of Personal Data is always in compliance with applicable laws and regulations, particularly the General Data Protection Regulation (GDPR – Regulation EU 2016/679). This means that Entras always processes the personal data in a lawful, fair, transparent, purpose-limited, minimal, accurate, and confidential manner, while adhering to the storage limitation principle.
- Lawful, fair, and transparent processing: Entras bases its processing of Personal Data on one of the six legal bases provided by the GDPR.
- Purpose limitation: Entras processes Personal Data only for specific and clearly defined purposes.
- Data minimisation: Entras processes only those Personal Data that are necessary to achieve the specified purposes.
- Accurate processing: Entras ensures that Personal Data is accurate, and if not, it will be rectified as soon as possible.
- Storage limitation: Entras does not retain Personal Data for longer than necessary for processing purposes.
- Confidential and integer processing: Entras treats Personal Data confidentially and ensures data security by implementing appropriate technical and organizational measures.
- Definitions
- Personal Data: Any information relating to an identified or identifiable natural person. Examples include name, email address, IP address, and identification cookies. Company data is not considered Personal Data.
- Processing of Personal Data: Any operation performed on Personal Data, such as collection, structuring, storage, modification, consultation, transfer, dissemination, and deletion.
- Data Subject: The natural person using the Website or entering into an agreement with Entras.
- Services: The services provided by Entras to the Data Subject.
- Website: The website accessible at www.entras.be.
- Who is the Data Controller?
Entras primarily acts as a Data Controller concerning its Website and Services. This means that Entras determines the purposes and means of the Personal Data processing. In certain cases, Entras may act as a Data Processor, meaning it processes Personal Data on behalf of and under the instructions of its clients. In such cases, the clients determine the purpose and means of processing.
As a Data Controller, Entras processes Personal Data in accordance with this Privacy Policy. Entras is located at Kanunnik De Deckerstraat 20A, 2800 Mechelen, Belgium, and is registered with the Belgian Companies’ Register KBO under number 0664.685.075.
For any questions, comments, or complaints regarding this Privacy Policy, the processing of your Personal Data, or if you wish to exercise your rights under this Privacy Policy, you can contact Entras via:
- Email: [info@entras.be]
- Postal Address: Kanunnik De Deckerstraat 20A, 2800 Mechelen, Belgium
To prevent misuse, Entras may ask you to (1) Prove your identity (to verify that you are entitled to request information about this Personal Data), and (2) Provide a justification for exercising your rights. Entras reserves the right to refuse a request if there is a valid reason for doing so. For example, if a request is unfounded, or excessive, or if the identity of the Data Subject is not sufficiently verified.
If you believe Entras has insufficiently handled your inquiry or unjustly refused a request, you may file a complaint with the Belgian Data Protection Authority (GBA/APD):
Belgian Data Protection Authority (GBA/APD)
Drukpersstraat 35, 1000 Brussels
Email: contact@apd-gba.be
Website: www.gegevensbeschermingsautoriteit.be
Tel: +32 2 427 48 00
Entras reserves the right to change this Privacy Policy if its Services or legislation so requires. Entras will communicate changes to this Privacy Policy via the Website.
Entras only processes non-sensitive Personal Data, such as:
- Name, date of birth, address, email address, phone number, IP address, cookies, browsing behaviour.
Entras does not process sensitive Personal Data, including:
- Race, ethnicity, sexual orientation, religious or philosophical beliefs, political opinions, trade union membership, genetic data, biometric data, or health-related data.
These Personal Data are processed by Entras on the following legal grounds and for the following purposes for which it relies on processing grounds provided by the GDPR. Examples of processing grounds include consent, performance of an agreement, compliance with a legal obligation and legitimate interest.
Legal bases and purposes of processing include:
Personal Data | Purpose | Legal Basis |
Identification and contact details (e.g., name, date of birth, address, telephone number, e-mail, nationality, gender) | Contract initiation and execution, performance of Services, client verification, invoicing | Performance of contract, consent, legitimate interest, legal obligation |
Financial data (e.g., bank account details, invoicing data, payment history, tax data) | Accounting, invoicing | Performance of contract, consent, legitimate interest, legal obligation |
Professional data of employees (e.g., CV, company, job title) | Recruitment purposes | Consent, legitimate interest, performance of contract |
Electronic identification data (e.g., IP address) | Online service provision, security | Consent, legitimate interest |
Email address | Direct marketing, newsletters | Consent |
- Who Receives these Personal Data?
Entras may share your Personal Data with third parties in the following cases:
- With your explicit consent.
- To comply with legal obligations (e.g., tax authorities, legal procedures).
- For legitimate business purposes (e.g., accounting, IT service providers).
Where the transfer of Personal Data is made on the basis of consent, you have the right to refuse and withdraw such consent.
When Personal Data is transferred to a Data Processor, Entras ensures a Data Processing Agreement is in place, that ensures that the Processor processes the Personal Data in a lawful, secure and proper manner.
Entras does not transfer Personal Data outside the European Economic Area (EEA).
The Website may contain links to third-party websites, such as social media platforms. Entras has no control over the content of these websites and offers no guarantees regarding the accuracy or completeness of information on these websites. Entras is not responsible or liable for the way these third parties may process the user’s data. If you wish to obtain more information about the websites and information of these third parties or the processing of Personal Data by these third parties, Entras recommends verifying the general terms and conditions and/or privacy statement of these third parties.
- Retention Period of Personal Data
Entras does not process Personal Data longer than necessary for the purpose for which they were provided or required by law. The retention period may vary depending on the type of Personal Data and the reasons for which they were processed.
Cookies are processed and deleted in accordance with our cookie policy.
- Security Measures
Entras implements appropriate technical and organizational measures to protect Personal Data against unauthorized access, loss, or misuse. These include:
- Secure data storage
- Access control measures
- Your Rights as a Data Subject
As a Data Subject, you have various rights in relation to the processing of Personal Data by Entras. However, the exercise of a right may be subject to conditions, restrictions and modalities:
- Right of access: You have the right to request access to Personal Data processed by Entras that relates to you.
- Right to rectification: You have the right to ask correction of inaccurate Personal Data.
- Right to erasure (“right to be forgotten”): You have the right to ask deletion of Personal Data You have the right to ask Entras to delete the Personal Data relating to you if:
- The Personal Data are no longer necessary for the purposes for which they were processed;
- You withdraw the consent on which the processing is based, and there is no other legal basis for processing your Personal Data;
- Your Personal Data has been processed unlawfully;
- The deletion of your Personal Data is necessary to comply with EU or Belgian law.
However, you have no right to data erasure if the data processing by Entras is necessary: For the exercise of the right to freedom of expression and information; For reasons of public interest; For the purpose of archiving in the public interest, or statistical purposes; For the fulfilment of a legal obligation; or For the establishment, exercise or substantiation of a legal claim.
- Right to restriction of processing: You have the right to ask a restriction of the processing of Personal Data if (1) the data are incorrect, or (2) you exercise your right to object. Entras may then still process your Personal Data for the exercise or defence of rights in court, for the protection of the rights of other persons or on the basis of your consent. If you submit a request for restriction, this may affect the further provision of Services and may result in the end of the Services.
- Right to data portability: You have the right to request transfer of your Personal Data to yourself or another provider in a structured, commonly used and machine-readable format.
- Right to object: You have the right to object to the processing by Entras of Personal Data for reasons relating to your particular situation. Entras may refuse to do so if the Personal Data is necessary for its contractual or legal obligations.
If you notice or suspect that a data breach has occurred, please contact us as soon as possible (by e-mail, post or via the contact details on our website), or the Belgian Data Protection Authority (Drukpersstraat 35, 1000 Brussels, contact@apd-gba.be, +32 (0)2 274 48 35, or via the contact details on its website www.gegevensbeschermingsautoriteit.be).
COOKIE POLICY |
Cookies are small text or numerical files placed on the hard drive of website visitors’ devices. These cookies contain information such as language preferences or the contents of a shopping cart, allowing users to avoid re-entering such information during subsequent visits to the same website. Some cookies ensure a website is displayed correctly, while others facilitate the proper functioning of web applications.
- What Cookies Are Processed on our Website and Why?
Below is a detailed list of cookies used on our Website:
Type of cookie | Category | Retention Period |
Elementor | Analytical |
|
WordPress | Functional |
|
Google Fonts | Functional |
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Divers: e_event-tracker |
|
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- Necessary Cookies: These cookies are essential for the website to function correctly for technical reasons.
- Functional Cookies: These cookies store your preferences to enhance user-friendliness and experience (e.g., remembering language settings).
- Analytical Cookies: These cookies allow Entras to analyze statistical data on website usage, helping us determine which parts of the website are most relevant to visitors.
- Tracking Cookies: These cookies track your behavior on the Website, including visited pages and clicked links, enabling Entras to provide personalized offers, advertisements, or content. Such tracking cookies will only be placed if explicitly stated in the table above.
- How Can You Manage Cookies?
You can disable or block cookies via your web browser settings. Below are links to cookie management guides for the most commonly used browsers:
Webbrowser | Link |
Google Chrome | http://support.google.com/chrome/bin/answer.py?hl=nl&answer=95647 |
Internet Edge | https://support.microsoft.com/nl-be/help/17442/windows-internet-explorer-delete-manage-cookies |
Firefox | |
Safari |
Please note: Disabling or refusing certain cookies may result in limited Website functionality or prevent parts of the Website from working optimally.
Please also note that you cannot adjust all types of cookies in this way. Certain necessary, functional or analytical cookies cannot be adjusted, because these cookies are necessary to make the Website work or to collect general information about how users use the Website. In any case, the data collected by Entras through these cookies are always anonymous.